1

Review the different hotel options -

 -  BOYS TEAMS

     -  Closest to fields: Round Rock,   Northwest,   Other

     -  Nearby to fields: North,   Downtown

     -  Farthest to fields: South,   Airport

  -  GIRLS TEAMS

     -  Closest to fields: South,   Airport,   North

     -  Nearby to fields: Downtown

     -  Farthest to fields: Round Rock,   Northwest,   Other

2

Decide on your top seven hotel choices, ranked in order

3

Register your team in the Hotel System using the secure, online registration page.  This will include team contact information as well as your top six hotel choices and the  estimated number of rooms needed for your group.

4

After registering, a Partners In Team Travel representative will contact to you let you know if your choices are available or help you select another property.

5

After finalizing a hotel, a contract will be sent to the team representative.

6

The team representative will then be asked to submit a rooming list, including credit cards, using the secure, online reservation page.

7

Partners In Team Travel will send you confirmation numbers from the hotel and take care of any changes or special requests that you may have.

8

If there are changes you need including items such as add, cancel, or change information for a reservation, use the secure, online change page

1^st cancellation
cutoff date

Until noon eastern time, you can cancel any room without penalty

2^nd cancellation
cutoff date

Until noon eastern time, you can cancel up to 30% of your team’s rooms without penalty. Any room cancelled over the 30% can result in a one-night penalty.

Final cancellation
cutoff date

Until noon eastern time, you can cancel two rooms without penalty, as long as that does not take you over your 30%. After noon on this date, any room cancelled or any no-shows can result in a one-night penalty.